Therapy and Counselling Software
Secure client data, GDPR compliant clinical notes with automated scheduling and reminders and integrated billing.
Practice management Software for Therapists & Counsellors
Therapists and Counsellors understand how crucial it is to monitor patient progress consistently. But with the daily pressure of managing appointments, sending client updates, organising treatment notes, and handling payments, admin can quickly become overwhelming.
This is why more practitioners are choosing practice management software to streamline their workflow. Modern therapy software centralises and automates scheduling, documentation, communication, and billing — helping clinics stay organised and reducing time spent on manual admin. For counsellors and mental health professionals, this means more time focused on delivering high‑quality care and less time lost to repetitive tasks.
TheClinicApp offers a powerful suite of features designed to simplify your daily admin tasks. Our comprehensive, easy‑to‑use counselling and therapy software helps you save time, reduce costs, and streamline every part of your practice — so you can focus on what truly matters: delivering exceptional care to your clients.
An all-in-one counselling & therapy software solution
TheClinicApp provides a complete, all‑in‑one platform designed to simplify the daily management of your counselling or therapy practice. From securely storing client data to creating detailed session notes, our fully GDPR‑compliant software ensures your clinic runs smoothly and professionally.
Therapy scheduling software
Effective appointment management is essential for any successful therapy or counselling clinic. With clear visibility of upcoming sessions and an easy way to amend or cancel bookings, you can reduce no‑shows, improve attendance, and maintain consistent communication with clients through automated appointment reminders.
Our counselling appointment scheduling software is fully responsive, allowing professionals to manage their calendar, update session notes, and access client data securely — whether in the clinic or on the go.
Clinic notes
Accurate, structured session notes are essential for delivering effective therapy and counselling. Clear documentation helps practitioners understand client progress, personalise treatment plans, and ensure every session delivers meaningful value.
TheClinicApp makes this process effortless. Our counselling notes software allows you to capture rich, detailed information — including text, images, diagrams, questionnaires, and more — directly within each client profile. All client data stays organised, accessible, and easy to update.
We are integrating with Heidi to bring AI‑aided session notes into your workflow. Heidi helps therapists generate structured summaries, highlight key insights, and reduce time spent on manual note‑taking, giving you more time to focus on client care.
Security is built into every layer. TheClinicApp is fully GDPR compliant, with encrypted storage and multi‑layer authentication ensuring only authorised professionals can access confidential information. Combined with automated appointment reminders, your practice benefits from a seamless, secure, and modern workflow.
Client Communication & Recalls
You want the best possible outcomes for your patients, and maintaining regular check‑ins through therapy software helps ensure they receive consistent support throughout their treatment journey.
TheClinicApp’s automated recall system saves valuable admin time by scheduling and sending emails or texts to clients with new appointment dates, appointment reminders, or any other important updates. This proactive communication helps significantly reduce no‑shows and keeps clients engaged with their ongoing care.
Routine check‑ins also make it easy for patients to rebook follow‑up sessions, and if any changes are needed, appointments can be updated with a single click. Combined with secure access to client data and structured session notes, your clinic benefits from a smooth, efficient workflow that supports both practitioners and clients.
Billing & Financial Management
Our therapy and counselling software includes a full suite of income and expenditure tools to help you track your daily, monthly, and yearly finances with ease. Billing can be fully automated, allowing invoices, payments, and financial updates to be generated and sent without manual input.
By streamlining your accounting processes, you greatly reduce the time spent preparing financial reports and managing payments. This gives you more freedom to focus on your patients and provide the support they need, while your financial workflow runs smoothly in the background.
Therapy & counselling software – Start your Free Trial today
For more information on how our therapy and counselling software can help your business, browse the full range of TheClinicApp features or try out our risk-free 14-day Free Trial
Pricing
TheClinicApp is a clinic management software free to try for 14 days
Simple and affordable pricing. Pricing starts at £10 per month and additional users are charged as below.
Full Time
£10/mo
- Full-Time Clinical User.
- A diary user, working more than 15 hours per week.
Part Time
£5/mo
- Part-Time Clinical User.
- A diary user, working 15 hours or less per week.
Admin Staff
£0/mo
- Admin staff are free.
- A staff member who does not need a diary, but does need access.
Additional charges
SMS messages are 8p
Automated emails are 2p